Constitution and Bylaws
West Milford Township High School
Band Parents Association
ARTICLE 1 Name of Organization
The name of this organization is: “WEST MILFORD TOWNSHIP HIGH SCHOOL BAND PARENTS ASSOCIATION, WMBPA” hereafter Association.
ARTICLE 2 Goals
Build and maintain an organization that promotes the activities of the West Milford Township High School Band, hereafter: Band.
Provide moral and financial support to the Band. Support a Band and instrumental music education program of quality, so to form a tradition of excellence.
Seek this goal in cooperation with the Band Director, the school administration, and the school board.
ARTICLE 3 Membership
All parents and guardians of current members of the band are considered voting members of the association. All parents and guardians of past band members are considered honorary members of the association.
ARTICLE 4 Officers
The officers of this Association are: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and Past President who will be a non-voting member of the board.
ARTICLE 5 Eligibility of Officers
Officers of this Association are elected from the parents and guardians of present members of the Band.
ARTICLE 6 Term of Office
The members of the Association elect the officers of this Association for a one-year term. Officers may only be elected to the same office for a second consecutive year, with the exception of the Office of Treasurer. The Office of Treasurer may be elected for a maximum of four one-year terms, if they meet the Officer eligibility criteria above. Transfer of officers is to take place at the Executive Board in June.
West Milford Township High School
Band Parents Association
ARTICLE 1 Duty of Officers
Section 1 President: Presides at all meetings of the Association. Appoints all Committee Chairs and is, by right, a member of all committees. The President along with the Vice President will communicate with the other groups, organized or not. The President along with the Vice President is responsible for Committee organization.
Section 2 Vice President: Assumes all the duties of President in his or her absence. The Vice President will assist the President with communication between the Association and other groups, organized or not. The Vice President along with the President is responsible for Committee organization.
Section 3 Recording Secretary: Keeps records, minutes of meetings, and is responsible for secretarial duties other than correspondence. He or she keeps a copy of the approved bylaws available at every meeting.
Section 4 Corresponding Secretary: Handles the correspondence of the Association, as directed by the President, Board (Article 2 of these Bylaws), or the Association. Assist with information dissemination to the members and provide information to the newsletter chairperson in a timely fashion.
Section 5 Treasurer: Has custody of all the funds of the Association. He or she keeps an accurate record of all receipts and expenditures, and pays out funds as approved by the Board (Article 2 of these Bylaws). He or she will present a statement of accounts at every meeting of the Association and at other times, when requested by the Board (Article 2 of these Bylaws). He or she will be custodian of the post office box key and retrieve mail on a regular basis and perform other duties as the office may require.
ARTICLE 2 Executive Board
The Executive Board (hereafter: Board) consists of the officers of the Association (Article 4 of the Constitution), specifically: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and Past President.
The Board has general supervision of the affairs of the Association.
If an officer resigns, it is the duty of the Board to fill the unexpired term from among the parents or guardians of present members of the Band.
The Board may meet prior to each meeting of the Association to transact the business of the Association. The Board may meet as often as necessary.
A quorum of the Board consists of a majority of the Board: three (3) members.
In order to serve on the Executive Board a parent or guardian must be a member of the Association for one year. He or she must attend a minimum of three meetings during the year of the election. He or she must serve on a minimum of two Band Parent committees during the year of the election or be a member of the Executive Board.
ARTICLE 3 Meetings
The meetings of the Association are held on dates determined by the Board, beginning in August and ending in June. The annual meeting is the August meeting of the Association. Special meetings of the Association may be called by the President. The Band Director serves as a professional advisor and may be present at all meetings of the Board and Association.
ARTICLE 4 Committees
The President may form committees as needed by the Association.
The Chairs of Standing Committees will be appointed from the parents and guardians of the present members of the Band.
ARTICLE 5 Indemnification
The Association will indemnify the members of its Board from and against any and all expenses, including Attorney’s fee, actually and reasonably incurred by those members of the Board in connection with the defense of any action, suit or proceeding in which he/she is made a party because he/she is or has been a member of the Board.
The indemnification of a member of the Board will not apply in those cases in which that particular member is adjudged liable for negligence or misconduct in the performance of his/her duties to the Association.
ARTICLE 6 Rules
Section 1 Financial Review:
The Treasurer’s accounts will be reviewed every third year and the most current school years’ books will be reviewed by a review committee consisting of no less than two (2) and no more than four (4) Association members and all members of the board. The President and Vice President will select the members of the review committee.
Section 2 Nominations:
The President will appoint the Nominating Committee annually. The Nominating Committee will announce its nominations at the March meeting of the Association. The slate of officers will also be announced in the March newsletter. Nominations may be made from the floor at the April meeting of the Association. In the event there is a double slate, a Candidate’s Night will be held before the elections in May.
Section 3 Elections:
Officers are elected at the May meeting of the Association. An affirmative majority vote of the members present shall constitute an election.
Section 4 Procedure at Meetings:
The rules contained in Robert’s Rules of Order govern this Association in all cases where they do not conflict with the rules of the Association.
Section 5 Amendments:
Amendments to the Constitution or Bylaws may be presented at any regular meeting of the Association. The vote on such Amendments may not occur until the next regular meeting of the Association. An affirmative majority vote of the Association members, present at such subsequent regular meeting, is sufficient to amend the Constitution or Bylaws.
The by-laws will be reviewed by the executive board and reaffirmed every 4 years, beginning with the date these By Laws are adopted.
Section 6 Association Dissolves:
In the event that the Association is dissolved any monies held in accounts in the name of the Association will be transferred to the West Milford High School Account held through the Main Office for the use of the High School Band Department and Program.
Section 7 Band Student Fundraising Accounts:
The Association provides students with fundraising opportunities to help offset expenses that fall outside the school budget for personal band expenses, i.e.; Scotland trip, Disney trip, Six Flags, and anything else the Executive Board deems appropriate. The Association will keep 1% of all money earned through student fundraising which will be applied to the bands general account to help offset the bands expenses such as equipment, truck rental, and show props that fall outside the school boards budget.
Graduating seniors with a remaining balance in their student band accounts can leave the money in their account if they have a sibling entering the band program within two school years of senior’s graduation date. If an entering sibling does not meet this criteria, the money will be forfeited and moved into the alumni band fund account.
It is confirmed that chorus is not band and any money raised cannot be used toward chorus expenses.
The Association will allow 8th grade students (not currently in the band or color guard program) that will be entering the high school band program in September to participate in all band fundraisers during their 8th grade year.
The Association will allow 7th and 8th grade students that participate in the band program during middle school (marching or color guard) to fundraise while they are in middle school.
Section 8 Band Program Fundraising (Jazz, Indoor Percussion, Color Guard, Pipes and Drums):
The Association will collect 10% of total proceeds earned when the event is run for the other band programs that the Association is asked to participate in through donations and/or volunteering members. This applies to Jazz, Indoor Percussion, and Pipe and Drums, etc.). The 10% collected will be placed into the bands general account and used as the Executive Board deems appropriate for the benefit of the program.
The Association will retain all proceeds earned from the Macopin Jazz festival. Proceeds will be placed into the bands general account and used as the Executive Board deems appropriate for the benefit of the program.
The Association will collect 10% of only the concession stand proceeds earned when the Association is asked to participate through donations and/or volunteering members for the Color Guard Show.